Revolutionize Transcript Processing
Boost productivity & reduce stress at your busiest time of year
Traditional transcript and credit evaluation processing is the scourge of everyone who works in college admissions and registrar’s offices. Twice a year, these departments are flooded with thousands of multi-page documents, each one of which must be processed in a standardized and efficient manner.
Some schools are still stuck with manually processing their transcripts and transfer credit summaries, which complicates and slows things down. Not to mention creating a need to hire additional temporary staff members to cope with the deluge of documentation. Then there are those universities that are using a transcript processing tool within their student information system (SIS) or enterprise content management (ECM) application. While these can remove some of the tedious tasks, they’re mostly just box check or Band-Aid add-ons to the core system that lack the robust automation features needed to truly solve the problem. Now there’s a better way, with Shamrock’s unique OCR for Transcript Processing and Transfer Credit Evaluation solution.
​
It’s ironic that staff in the admissions and registrar’s offices are expected to do their best and fastest work at the very times of year when they’re busiest. Like accountants doing month-end and year-end processing, these staff members should be spending their time utilizing their professional
skillsets to the fullest, but instead find that most of their duties are menial, dull, and highly repetitive.
Shamrock’s one-of-a-kind solution bears the brunt of the manual tasks your team are used to performing, freeing them up to focus on what they do best. Every step of the process that was previously performed by people – including capture, document classification/categorization,
validation, data lookups and export and more – is now automated. This means your team’s intelligence and expertise can be redirected to evaluating the best candidates once the initial assessment of their test scores, transfer credits, and grades has been completed automatically.
Removing manual steps not only increases bandwidth and efficiency, but also elevates job satisfaction and, in turn, improves retention of key personnel. Should you hire new staff, the automated transcript evaluation process will also reduce the learning curve and make it easier for
them to hit the ground running, regardless of their prior level of experience.
01/
Classify transcripts as high school, transfer credit, international, military, or other Enrollment Services docs - without patch codes or separator sheets
02/
Capture transcripts received via scanner, email, parchment, EDI, and more
03/
Extract all of the data on the transcripts without any templates from feeder schools
04/
Look up information in your SIS or CRM to pull into the process where needed
05/
Extract data based upon your needs - everything from summary data to coursework
06/
Integrate with your articulation database to determine equivalent courses
07/
Push each document and its data into your legacy SIS, ERP, or ECM system once validated or approved
08/
Deliver this comprehensive solution with a more reasonable pricing plan than the old per-document/throughput model
Transcript Processing Solution Highlight
See an overview and demonstration of Shamrock's automated transcript processing solution in just 6 minutes!
Solution Overview
The same core capabilities that power our transcript and credit transfer processing platform can also transform time-consuming, manual tasks in student-focused and administrative areas across campus. Potent use cases include application management in financial aid, document classification and indexing in the business office, invoice processing in AP/AR, and many more.
And the best part? Shamrock can help you extend your solution to departments and functions across your enterprise without you purchasing any additional licenses. Check out our Intelligent Data Extraction Solution Overview to see how far you can go with this unique technology!
Datasheet
Our Intelligent Data Extraction solution automatically identifies, classifies and extracts business-critical data from all your documents using patented supervised machine learning technology, increasing the product value over time. Shamrock’s Intelligent Data Extraction is a zero footprint, browser-based application that runs on servers behind your firewall or in the cloud for rapid deployment. SnapDoc, our mobile capture app is available for flexible, easy capture.
Download our Solution Overview to see how we can help your department run more efficiently with streamlined processes, cost savings, and fast ROI!
The 6 Essential Elements of Smart Document Capture Technology
A guide to discovering more about document capture, classification, and data extraction.
Document capture technology is not new, but the industry has advanced with innovative tools and functionality that allow businesses to do much more than simply scan documents. Now, technology enables businesses to classify, learn and extract meaning from their transcripts and other student enrollment documents. Through automation, we can leverage and organize all data, both structured and unstructured.
​
The bottom line is that smart document capture technology is important not only for gaining efficiencies and reducing operating costs, but through classification and data extraction, it can lead to better business processes - our eBook will show you how!
As an institution for higher learning, you are challenged to provide best-in-class service in support of people’s futures. The complexities of today’s higher-ed landscape go beyond paperless operation – especially when critical information exists outside of your core systems like SIS, ERP, and CRM.
It’s possible that you’re not able to access key information that better enables you to make important decisions directly related to the futures you’re helping to create.
And if gaps in your processes are slowing your team down – you’re likely suffering the impact of higher stress, poor motivation and a disjointed approach towards your overall mission.
​
Shamrock Solutions helps to eliminate the negative impact of disjointed processes and applications for your campus.
With years of implementation experience in higher education, we can revolutionize your transcript processing, create a level of student communication management, secure file sharing, electronic form creation and custom workflow development that seamlessly connects with your existing systems and applications.
​
Talk to us today about how we can help boost productivity and reduce stress during your busiest time of year, and guarantee the best outcomes for your students, faculty, and staff.
